Sworn vs. Certified Translation: Which One Do You Need?

When it comes to translating official documents for formal purposes, it's vital to understand the differences between sworn and certified translations. Each serves a distinct function and is recognized differently by legal systems and institutions around the world. This blog will delve into the differences between sworn and certified translations. We'll guide you in choosing the right type for your situation—whether you're involved in legal proceedings, immigrating, or need your documents accepted by government and professional bodies. By clarifying these two pivotal types of translation, we aim to help you make informed decisions that align with the specific requirements of your documents.

Are Certified Translations and Sworn Translations the Same?

Certified translations and sworn translations are not the same, although they both serve the purpose of validating the accuracy of a translated document. A sworn translation is a type of translation that is officially certified by a qualified translator who has been authorized by the legal system of a particular country to provide such services.  This type of translation is legally binding and often required for documents that will be used in legal proceedings or submitted to public authorities. Sworn translators must adhere to strict standards, as their work directly affects the legal status of the translated document. In many countries, these translators provide a signed declaration attesting to the accuracy and fidelity of their translation, and the translated document often carries an official stamp or seal.

On the other hand, a certified translation is a type of document translation accompanied by a formal statement from the translator or translation company, attesting to the accuracy and completeness of the translation. This certification confirms that the translation is a true and faithful rendering of the original text, making it suitable for official use. Unlike sworn translation, certified translations can be performed by any professional translator or translation service. The certification typically includes the signature of the translator or a representative of the translation company, along with their contact information and the date of certification.

Key Differences Between Sworn and Certified Translations 

• Legal Status: Sworn translations are legally binding and performed by government-authorized translators, while certified translations are verified by professional translators or agencies but do not carry the same legal weight.
• Recognition: Sworn translations are accepted in countries like Italy, France, Spain, and Germany, where legal authorization is required. In Italy, for example, certified translations are not valid for official purposes. Certified translations are commonly used in countries like the U.S., Canada, and the U.K., where sworn translators are not mandated.
• Process: Sworn translations require an official stamp or seal from an authorized translator, certifying the document's legal validity. Certified translations involve a certificate from the translator or agency attesting to the translation's accuracy.
• Common Usage: Sworn translations are necessary for legal documents such as court orders, birth certificates, and contracts. Unlike sworn translations, certified translations are not limited to legal documents but can include any type of document requiring a declaration of accuracy. For instance, academic transcripts, diplomas, medical records, and financial statements may require certified translations when submitted to educational institutions, government agencies, or other entities.

Variations in Terminology and Requirements Across Countries

It's important to note that the requirements and terminology surrounding sworn and certified translations can vary between countries and legal systems. While some countries use the term "sworn translation" exclusively, others may use "certified translation" as a general term that encompasses both sworn and non-sworn translations. It is advisable to consult the specific regulations and requirements of the target country when seeking official translations to ensure compliance with local standards.

What is a Sworn Translator Stamp?

A sworn translator stamp, also known as an official seal or certification stamp, is a unique identifier used by sworn translators to validate their translations. This stamp is typically affixed to the translated document, alongside the translator's signature and certification statement. It serves as a visual representation of the sworn translator's professional accreditation and verifies the accuracy and authenticity of the translation. These are the key purposes of the sworn translator stamp: 

• Legitimacy and Validity - The stamp provides legal validity to the translated document. It signifies that the translation has been performed by a certified sworn translator, who possesses the necessary qualifications and authority to produce accurate and reliable translations.
• Authentication - The stamp acts as a means of authentication, ensuring that the translation is a faithful representation of the original document. It assures recipients and authorities that the translation can be trusted and relied upon.
• Recognizability - The sworn translator stamp allows institutions, government agencies, and other entities to quickly identify and verify the credibility of the translation. It helps them understand that the document has undergone the necessary scrutiny and meets the requirements for official use.
• Prevention of Fraudulent Activities - The stamp acts as a deterrent against fraudulent translations. It provides an added layer of security, making it more difficult for unauthorized individuals to forge or tamper with translated documents.

It's important to note that the requirements for a sworn translator stamp may vary depending on the country or jurisdiction. Some jurisdictions mandate specific design elements, such as the shape, size, color, or content of the stamp. Additionally, some countries may require the stamp to be notarized or registered with relevant authorities.

When seeking sworn translation services, it is crucial to engage a reputable translation company or a certified sworn translator who understands the specific regulations and requirements of your jurisdiction. These professionals will ensure that the sworn translator stamp adheres to the necessary standards and that the translated documents are recognized as legally valid and trustworthy.

When obtaining sworn translation services, ensure that the translator's stamp meets the requirements of your jurisdiction, allowing you to confidently utilize the translated documents in legal, administrative, and official contexts.

In summary, a sworn translation is a specialized type of translation involving the translation of legal documents by a sworn translator who holds legal authorization to validate and certify the accuracy of the translated text. Sworn translations have legal validity and are recognized by official institutions. On the other hand, certified translations are a broader category of translations that encompass various types of documents certified by the translator or a translation agency, without the requirement of legal accreditation. Understanding the distinctions between these terms is essential in ensuring the appropriate choice of translation for specific legal and official purposes.

If you need a reliable and skilled sworn translator - PoliLingua, an international translation company provides sworn translations for any type and area of usage. With a global network of expert translators, we are ready to assist you wherever you are in the world.

Apply to PoliLingua for your sworn or certified translation needs and experience their exceptional services firsthand.